Skip to main content
Get Started
Avature
Combined image showing a phone displaying an email invitation to select interview time and calendar with open slots in the background

Save Time With Intelligent Interview Scheduling

This built-in solution brings advanced automation to the challenging task of setting up one-on-one, group and panel interviews, interview days and complex on-campus interview schedules.

The intelligent automation collects availability sequentially or in parallel, offers manual and automated matching, and manages rescheduling and cancellations without user intervention.

Our Scheduler integrates with all popular calendar systems and provides message templates and branded portals for consistent user experiences.

The solution is integrated into your recruiting workflows and offers extensive reporting on interviews, cancellations and reschedules by date, job, recruiter, manager or candidate.
For organizations conducting thousands of interviews a year, our Scheduler brings order to chaos and allows recruiters to redirect their efforts to high-value-added activities.

Book a Demo
70%
Decrease in time spent scheduling interviews
Epic
7.3
Hours of scheduling saved weekly
CBRE
50%
Reduction in processing time thanks to automation
ResourceBank
56%
Decrease in cost per hire
Intercare Therapy
Grace Taylor, Director of Talent Operations, Intercare Therapy, speaking on stage.
By implementing automated scheduling that simplifies the process for both our recruiters and candidates, we’ve significantly improved efficiency in managing daily applications. This led to more conversion and a lower cost per hire."

Grace Taylor

Director of Talent Operations

Image showing how to create a group campus interview with several invitees and activities

Manage All Types of Interviews With Ease

No matter how complex the scenario, Avature Interview Scheduling can handle it:

  • Set up panel interviews for academic positions or other public sector hiring.
  • Create full assessment day schedules to recruit top-tier or out-of-town candidates.
  • Set attendee limits for recruiting events and invite candidates on a first-come, first-served basis.

Avature allows you to schedule hiring managers or candidates in time slots and then invite the other party at a later date. This asynchronous scheduling is ideal for campus recruiting events, where you need to lock in managers before students book their interviews.

Image showing how to set up parallel scheduling

Simplify Scheduling for Candidates and Teams

Using our Auto Scheduler, you can partially or fully automate collecting availability and finding a meeting time that works for all attendees.

The system can import availability from Exchange, Office 365 or Google and re-check it throughout the scheduling process. For candidates and managers not connected to the company calendar, it collects availability by sending links to branded portals.

Choose sequential scheduling to request attendees’ availability in a defined order. The system narrows down the available options as it moves from one attendee to the next. Or opt for parallel scheduling to collect availability from all participants at the same time and have the system find a matching slot.

The Auto Scheduler continues this process without recruiter intervention until all participants agree on a time. Once the meeting time is established, the system generates standard calendar invites. In case of rescheduling, the process begins all over again.

Two images showing Calendar integrations available and Video conference platform integrations

Achieve More With Integrations

Avature Interview Scheduling integrates with popular calendars and video solutions, helping recruiters easily tackle even the toughest scheduling challenges.

  • Avature Calendar Feed: View all tasks and events in real time in your preferred calendar.
  • Calendar Integrations: Sync schedules from external calendars for enhanced availability and visibility.
  • Video Platform Integrations: Generate meeting links directly from the most popular video interview platforms or Avature Video.
An automated workflow showing different steps and actions stemming from each step

Drive Scheduling Forward With Advanced Workflows

Embedding scheduling within your CRM and ATS recruitment workflows improves the candidate experience and saves time.

Send reminders, resumes, job descriptions and other important information ahead of an interview, collect manager feedback and survey candidates using Avature’s advanced Form Completion Request features and message template library.

Avature can automatically schedule candidates for their next interview based on interviewer feedback. The workflow can trigger emails requesting availability or inviting candidates to self-schedule the next interview.

Two images showing a series of dashlets with at-a-glance information and a calendar at the back

Personalize Real-Time Data

Configure a standard set of displays for each recruiting group or allow each recruiter to set up their own scheduling dashboards and indicators.

The Avature Calendar provides a clear view of all upcoming events for each user according to their access rights, which can be filtered by jobs, managers or candidates. To reschedule an event, just drag and drop it to another date, and the Scheduler will automatically notify all parties involved.

Three different images representing the multiple tasks recruiting teams visualize: interviews report, CVs and upcoming interviews

Get the Full Picture

Enterprise scheduling is inherently complex. Balancing critical manager resources and recruiter workload, delivering a great candidate experience, processing reschedules, chasing down cancellations and dealing with no-shows takes time and teamwork. But it begins with good reporting on all scheduling activities.

Enhance Your End-To-End Recruiting With Avature

Applicant Tracking System

Avature ATS provides a comprehensive toolset to deliver innovative, fully bespoke recruiting services that evolve alongside your organization.

View

Candidate Relationship Management

Avature pioneered the first candidate relationship management software for talent acquisition and remains the global market leader in sourcing, recruitment marketing and candidate engagement.

View

Video Interview

Recruit globally and provide an intuitive user experience for all stakeholders with Avature Video Interview.

View