Articles 
Following exponential growth and an acquisition in 2021, a leading engineering, procurement, and construction organization urgently needed to overhaul its talent acquisition (TA) processes. To continue scaling, the company required more streamlined reporting, resolution of compliance issues and improved recruiting efficiency.
To tackle these challenges, the company implemented Avature’s Engage and Hire solution. Its TA team was able to take an active role in its implementation thanks to one-on-one time with Avature consultants, our comprehensive training campus and the completion of our certification programs.
Not only did the organization resolve its challenges, but its pioneering use of Avature’s software inspired admiration across the broader business group. The company is now planning to roll out the technology across the entire organization. Thanks to Avature’s high configurability and in-depth training, the company could make changes in an agile manner – key as it scaled rapidly.
The Challenges: Improving Reporting, Compliance, and Efficiency
As the company went from strength to strength and quickly scaled, it became apparent that its TA team was facing several challenges.
The first was reporting. In 2021, there was no standardized method and the entire team was operating out of spreadsheets. This made reporting cumbersome as it would take three hours to extract data from multiple spreadsheets to compile monthly reports. Finding a system that helped to better track the recruiting program’s performance and identify areas of improvement was therefore crucial. The second challenge was compliance, which needed to be addressed as a priority.
Thirdly, there was the need for increased efficiency. TA staff were spending too much time on administrative tasks instead of more impactful recruiting activities. The organization’s fragmented data management practices also created data silos, which resulted in incomplete and ineffective analytics, hindering its efforts to drive business outcomes.
What’s more, because the TA team didn’t have any way to build talent pools, they were losing track of potential candidates for new roles. Instead of leveraging previous applicants and silver medalists, they were lost in an unsearchable system – an issue compounded by the skills shortage in its sector.
Journey to a Scalable Solution
Pioneering Avature’s Engage and Hire Solution
Impressed by Avature’s can-do attitude and ability to scale, the organization agreed to pilot Avature’s Engage and Hire solution with the possibility of rolling it out in its other entities following a successful implementation.
While relatively small compared to Avature’s other clients, as part of a larger business group, the potential for expansion was immense. An all-in-one recruiting solution designed for mid-market organizations, Avature Engage and Hire was the perfect fit for the scaling organization.
Implementation was scheduled during one of the company’s busiest and most chaotic periods of growth ahead of its next major project. Thanks to Avature’s support, the implementation was swift and successful, enabling the company to go live quickly.
Gaining Autonomy with Avature’s Certification Program
Once the system was operational, the TA team identified configurations it would like to adjust and recognized the value of being able to make those changes with confidence. During an inspiring one-on-one session with an Avature consultant, it became clear that Avature’s certification program could help the team work with increased autonomy.
This self-sufficiency has been key in allowing the company to scale easily as the business has grown.
The Results: Data Cohesion and System Scalability
Beyond achieving their initial objectives of improving reporting, compliance and efficiency, the TA team’s adoption of Avature garnered a lot of positive attention from other parts of the business, particularly regarding how they managed data.
As the team analyzed their data sets in the lead-up to Avature’s implementation, they realized they had 600 unique position files, many of which were superfluous in an organization with under 2,000 employees. After a rigorous data cleansing process, they were able to help other teams manage their own data before adopting the business-group-wide rollout of a new payroll system.
Inspired by how the TA team used data and data sets within Avature, lunch and learn sessions were organized to show other teams the impact that data had on the different areas of the business and how it could be used in the future due to Avature’s high configurability.
What’s Next: Organization-Wide Rollout
Stakeholder engagement is crucial to the adoption and success of any new technology implementation, and the company’s experience with Avature is a testament to this. By addressing diverse business needs and allowing for tailored solutions, Avature has gained widespread confidence from all corners, facilitating a smooth and effective implementation that supports strategic talent acquisition and a collaborative environment where the technology can thrive.
Based on the platform’s strong performance and Avature’s collaborative approach, the company trusts that Avature is the best solution to support its continued growth and is preparing to extend its use of the platform across the entire business group.
